Technical Support for the Development of M4W’s Three-Year Resource Mobilisation Strategy (2027–2029)

CALL FOR APPLICATIONS: TECHNICAL SUPPORT FOR THE DEVELOPMENT OF M4W’S THREE-YEAR RESOURCE MOBILISATION STRATEGY (2027–2029) Tenders & Other Advertisments Men4Women (Men 4 Women) November 2, 2026, 1:11pm 1 Men 4 Women (M4W), a national NGO in South Sudan, invites qualified individuals or firms to submit applications for technical support to develop a Three-Year Resource Mobilisation Strategy for 2027–2029. The assignment will support M4W to strengthen its resource mobilisation capacity, diversify funding sources, build strategic partnerships, and explore sustainable, mission-aligned income-generating opportunities to support its organisational and programme priorities. Interested applicants are requested to refer to the attached Terms of Reference (ToR) for details of the assignment, scope of work, expected deliverables, qualifications and application requirements. Interested applicants are encouraged to submit their applications in accordance with the instructions provided in the ToR. TOR-TE~2.PDF (374.9 KB) Key dates from the attached advert: following the submission instructions provided in the advertisement. Purpose of the Assignment typical grant size where publicly available, application requirements, deadlines, partnership requirements, and alignment with M4W’s priorities. sources, funding priorities, eligibility criteria, application links, deadlines, and follow -up actions. known, deadlin e, responsible staff member, application status, next action, submission date, decision, and follow-up requirements.  Incorporate consolidated feedback and submit the final strategy.  Prepare an initial annual im plementation plan and resource mobilization calendar, feedback, and submit the final deliverables.  Handover and operationalization: Orient relevant staff and Board members on the use of Attached advert: 1 TERMS OF REFERENCE Technical Support for the Development and Operationalization of a Three-Year Resource Mobilization Strategy (2027–2029) and Capacity Strengthening in Fundraising Background Men 4 Women (M4W) is a South Sudanese national non-governmental organization committed to advancing gender equality, empowering communities, and promoting peace and social cohesion. Its key programming areas include gender equality and social norms transformation, sexual and reproductive health and rig hts (SRHR), HIV prevention, prevention of sexual and gender -based violence (SGBV), positive masculinity, women’s leadership, advocacy, and peacebuilding. As part of its ongoing organizational capacity -strengthening efforts, M4W is receiving support through the SUCCESS Program, implemented by Mercy Corps and IPCS and funded by the European Union (EU). This support provides an opportunity for M4W to strengthen its institutional systems, improve organizational sustainability, enhance its resource mobilization capacity, and establish effective approaches to securing and managing financial and technical resources. M4W recognizes that sustainable resource mobilization requires a coordinated, diversified, and strategic approach that goes beyond proposal development . It involves identifying and pursuing relevant funding opportunities, building strategic partnerships, strengthening donor relationships, communicating organizational achievements and impact, and establishing effective systems for tracking funding opportu nities and managing donor engagement. A well -defined resource mobilization approach will enable M4W to reduce reliance on limited funding sources, strengthen its financial independence, and secure resources aligned with its mandate and strategic priorities. In addition to institutional grants and donor funding, M4W recognizes the importance of exploring mission-aligned income -generating opportunities to strengthen its financial sustainability and reduce reliance on external funding. Potential opportunities may include paid training, consultancy, research, assessments, evaluations and other technical services that build on the organization's expertise and experience. Such initiatives will be explored within the context of M4W's not-for-profit mandate and applicable legal and regulatory requirements in South Sudan. M4W therefore seeks to develop and operationalize a Three-Year Resource Mobilization Strategy for 2027–2029. The assignment will also strengthen the capacity of staff and Board members in resource mo bilization, fundraising, donor engagement, partnership development, and proposal development, while establishing practical tools and approaches to support the implementation and monitoring of the strategy. 2 M4W invites applications from qualified individual s or firms with demonstrated experience in resource mobilization, fundraising strategy development, donor engagement, partnership building, and organizational capacity strengthening to provide technical support for the assignment. Applications must be subm itted by 8 November 2026 at 5:00 p.m. Central Africa Time (CAT) , following the submission instructions provided in the advertisement. Purpose of the Assignment The purpose of this assignment is to establish a practical, cost-conscious, and sustainable resource mobilization framework that enables M4W to diversify its funding sources, strengthen donor and strategic partner engagement, improve fundraising and proposal development capacity, and explore viable, mission -aligned income -generating opportunities. Th e strategy will strengthen M4W's ability to secure financial and technical resources, enhance organizational financial sustainability, and support the implementation of its mandate and strategic priorities. Objectives The specific objectives are to: 1. Assess M4W’s resource mobilization capacity and funding landscape, including existing fundraising practices, funding portfolio, institutional gaps, and potential funding opportunities. 2. Develop a Three -Year Resource Mobilization Strategy for 2027 –2029 that promot es funding diversification, donor engagement, strategic partnerships, and viable, mission - aligned income-generating opportunities. 3. Strengthen the capacity of staff and Board members in fundraising, proposal development, donor engagement, partnership management, and resource mobilization. 4. Establish practical resource mobilization systems and tools, including a funding pipeline, opportunity-tracking mechanism, and monitoring arrangements for resource mobilization performance. 5. Promote institutional ownership a nd sustainability by integrating resource mobilization into M4W’s governance, annual planning, budgeting, programme development, and organizational decision-making processes. Scope of Work The selected service provider will undertake the following tasks. Review of Existing Resource Mobilization Approaches  Review M4W’s strategic plan, organizational profile, previous proposals, donor reports, partnership agreements, funding history, budgets, and relevant policies.  Assess existing fundraising approaches, prop osal development processes, donor communication practices, and partnership management arrangements.  Review available information on successful and unsuccessful funding applications, where accessible, to identify lessons and recurring gaps. 3  Assess staff and Board capacity, organizational positioning, and readiness to pursue different funding opportunities.  Identify gaps in fundraising planning, donor intelligence, proposal quality, coordination, follow-up, and funding pipeline management.  Prepare a concise assessment report with prioritized recommendations. Donor Mapping and Funding Source Assessment  Identify and map potential funding sources relevant to M4W’s mandate and geographical coverage in South Sudan.  Assess donors according to thematic priorities, geographic eligibility, funding modalities, typical grant size where publicly available, application requirements, deadlines, partnership requirements, and alignment with M4W’s priorities.  Identify opportunities related to gender equality, women’s rights, positive masculinity, GBV prevention, SRHR, youth engagement, peacebuilding, social cohesion, institutional strengthening, and community-led development.  Identify potential strategic partnerships with national and international NGOs, UN agencies, foundatio ns, embassies, corporate and private -sector actors, and relevant networks.  Develop a donor database that records contact details available from legitimate public sources, funding priorities, eligibility criteria, application links, deadlines, and follow -up actions.  Distinguish confirmed opportunities from prospective funding leads and avoid presenting unverified funding opportunities as guaranteed.  Recommend a realistic approach to diversifying funding sources and reducing excessive dependence on a limited number of donors. Assessment of Income-Generating Activities and Financial Sustainability  Assess M4W’s existing institutional expertise, technical capacities, networks, services, and resources that could provide a basis for generating internally sourced income.  Identify potential mission -aligned income -generating opportunities, including paid training, consultancy services, research, assessments, evaluations, organizational capacity- strengthening services, and other relevant technical services.  Explore opportunities for developing strategic partnerships with private -sector actors and other institutions to support sustainable income generation.  Assess the feasibility of proposed income -generating activities, considering market demand, potential clients, compe tition, start -up and operational costs, staffing requirements, expected returns, and associated risks.  Identify opportunities that can leverage M4W’s experience in gender equality, male engagement, safeguarding, SRHR, SGBV prevention, peacebuilding, resear ch, and organizational development.  Recommend appropriate approaches for positioning, marketing, and promoting M4W’s technical services to potential clients and partners.  Develop indicative income projections and prioritize feasible activities based on the ir potential contribution to M4W’s financial sustainability and institutional capacity.  Recommend appropriate governance, financial management, accountability, and internal control arrangements for managing income generated through these activities. 4  Ensure that proposed income -generating activities are consistent with M4W’s not -for- profit mandate, constitution, registration requirements, and applicable laws and regulatory requirements in South Sudan.  Develop a practical framework for implementing, monitorin g, and reviewing approved income-generating activities. Consultations and Strategy Development  Facilitate consultations with M4W management, programme and support staff, Board members, and other relevant stakeholders.  Identify M4W’s comparative advantages, fundable thematic areas, organizational strengths, capacity gaps, and strategic positioning.  Agree on resource mobilization priorities and realistic targets for the three-year period.  Develop approaches for donor engagement, partnership development, networking, proposal preparation, concept-note development, and follow-up.  Define responsibilities for the Board, Executive Director, programme staff, finance staff, communications personnel, and other relevant functions.  Develop measures to ensure that fu nding opportunities and income -generating initiatives are screened for strategic alignment, delivery capacity, safeguarding obligations, compliance requirements, financial viability, and sustainability. Development of the Three-Year Strategy The Three-Year Resource Mobilization Strategy for 2027–2029 shall include, at minimum:  Executive summary and organizational context.  Assessment of the current funding position and resource mobilization gaps.  Resource mobilization vision, objectives, and guiding principles.  Priority thematic areas and target funding sources.  Donor mapping and engagement framework.  Funding diversification and partnership development approaches.  Organizational income -generation and financial sustainability framework, including prioritized income-generating opportunities, feasibility considerations, indicative income projections, and implementation arrangements.  Proposal and concept-note development processes.  Relationship management, donor communication, and follow-up procedures.  Roles and responsibilities of the Board, management, staff, and relevant committees.  Three-year resource mobilization targets, with clearly stated assumptions and realistic annual milestones, including appropriate targets for internally generated income.  Annual implementation plans, timelines, and indicative resource requirements.  Risk assessment and mitigation measures, including funding concentration, donor compliance, reputational risks, operational risks associated with income -generating activities, and organizational capacity.  Performance indicators, reporting arrangements, and periodic review mechanisms. Targets must be realistic and based on M4W’s funding history, available capacity, market opportunities, and the funding landscape. The provider shall explain the assumptions behind proposed targets rather than relying on unsupported projections. 5 Staff and Board Capacity Strengthening Develop and deliver practical training for relevant staff and Board members. Training shall cover:  Fundraising principles and resource mobilization planning.  Understanding donor priorities, eligibility criteria, and calls for proposals.  Donor mapping, opportunity screening, and funding pipeline management.  Developing project concepts, theories of change, logical frameworks, indicators, activities, and realistic budgets.  Proposal writing, concept-note development, and alignment with donor requirements.  Budget preparation and coordination between programme and finance teams.  Donor engagement, networking, partnership building, profes sional communication, and follow-up.  Institutional positioning, communicating organizational impact, and presenting M4W’s comparative advantage.  Identifying, assessing, and developing viable income-generating opportunities.  Basic business planning, costing, pricing, financial projections, and assessing the financial viability of potential income-generating activities.  Financial management, accountability, risk management, and compliance in managing internally generated income.  Ethical fundraising, safeguarding, accountability, transparency, and compliance.  Board members’ role in strategic networking, organizational representation, governance oversight, and opening appropriate partnership opportunities. Training must include practical exercises using M4W’s th ematic priorities, sample donor calls, proposal templates, and realistic case studies. Participants should complete at least one practical concept note or proposal -development exercise and an exercise on assessing a potential income - generating opportunity. Establishment of the Funding Pipeline  Develop a standardized funding pipeline tracker in an accessible format, such as Excel or another agreed tool.  Include donor name, opportunity, thematic fit, eligibility, indicative funding amount where known, deadlin e, responsible staff member, application status, next action, submission date, decision, and follow-up requirements.  Incorporate a mechanism for tracking potential income-generating opportunities, including prospective clients, services offered, estimated costs, proposed fees, expected income, engagement status, and next actions.  Establish a regular review process for funding opportunities and income -generation prospects, with appropriate management oversight.  Develop a simple procedure for deciding whether M4W should pursue a funding opportunity or undertake a proposed income-generating activity.  Orient responsible staff on updating and using the tracker. 6 Validation and Operationalization  Present the draft strategy and supporting tools to M4W management and the Board or its designated representatives.  Facilitate a validation session to review priorities, targets, responsibilities, and implementation arrangements.  Incorporate consolidated feedback and submit the final strategy.  Prepare an initial annual im plementation plan and resource mobilization calendar, including prioritized income-generating activities.  Provide a handover and orientation session to ensure that M4W can implement and periodically review the strategy independently. Methodology The assign ment is expected to adopt a participatory, practical, and capacity -strengthening approach that promotes M4W's ownership and ability to independently implement the Resource Mobilization Strategy. The methodology shall include:  Desk review: Review M4W's stra tegic plan, organizational profile, previous proposals, donor reports, funding history, budgets, partnership agreements, and relevant institutional policies and procedures.  Institutional assessment and consultations: Conduct interviews and consultations wi th management, programme and support staff, Board members, and other relevant stakeholders to assess existing resource mobilization practices, institutional capacity, priorities, and gaps.  Donor and funding landscape research: Identify and assess potential institutional donors, funding opportunities, strategic partnerships, and other relevant resource mobilization avenues.  Income-generation opportunity assessment: Examine M4W's existing technical expertise, services, capacities, and resources to identify potential mission-aligned income-generating activities. Assess their feasibility, market demand, operational requirements, costs, potential returns, and associated risks.  Participatory strategy development: Facilitate strategy development sessions to agree o n resource mobilization priorities, funding diversification approaches, income -generation opportunities, realistic targets, roles, responsibilities, and implementation arrangements.  Capacity strengthening: Develop and deliver practical training for staff and Board members in fundraising, proposal development, donor engagement, partnership development, and the identification and management of income-generating opportunities.  Development of tools and systems: Develop and test a practical funding pipeline trac ker, donor database, income -generation opportunity tracker, and other relevant resource mobilization tools.  Validation and finalization: Present the draft strategy and supporting tools to M4W management and the Board or designated representatives, facilitate validation, incorporate feedback, and submit the final deliverables.  Handover and operationalization: Orient relevant staff and Board members on the use of the strategy and supporting tools and establish arrangements for monitoring implementation. 7 The service provider should use existing M4W systems, structures, and tools where appropriate and avoid creating unnecessary parallel processes. The methodology should also ensure that proposed resource mobilization and income -generating approaches are realist ic, cost-conscious, consistent with M4W's mandate, and aligned with applicable legal and regulatory requirements. Expected Deliverables and Acceptance Criteria The selected service provider shall submit the following deliverables: Deliverable Acceptance criteria Inception report and work plan Clear methodology, assignment schedule, consultation plan, document requirements, proposed tools, and agreed outputs. Resource mobilization assessment report Evidence-based assessment of existing fundraising a