ICSP Annual Survey Proposal

TOR FOR ICSP ANNUAL SURVEY Job Vacancies SKila (Silivia Kila) October 23, 2026, 12:16pm 1 TERMS OF REFERENCE_ANNUAL SURVEY.22.26.pdf (436.5 KB) 08 NON STAFF CODE OF CONDUCT.pdf (136.9 KB) Supplier Code of Conduct - Accessible version V1.04.pdf (306.6 KB) Key dates from the attached advert: How to apply Interested candidates are invited to submit: 1) Technical proposal (not more than 15 pages excluding annexes- 3) Submit through email to email: Jubaquotations@oxfam.org.uk Deadline for submission Deadline for submission of proposals • Submit final report to Oxfam. Timeframe And Payment Schedule Remuneration is based on submission of final deliverables according to the schedule below. No. Deliverables or Documents to be delivered % Payment 1 Inception Report [Submission of approved final inception report (incl. final tools)] Attached advert: TERMS OF REFERENCE Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts. OVERVIEW Title and brief description of the requirement Ireland Civil Society Partnership (ICSP) Programme – “Resilient Communities Project,” Pibor County, South Sudan Delivery location GPAA (Pibor, Verteth, Lekuangole and Gumuruk) Contract start date 2023-2027 How to apply Interested candidates are invited to submit: 1) Technical proposal (not more than 15 pages excluding annexes- failure to adhere to this may lead to disqualification ) detailing how they will undertake the assignment with CV of team members 2) Detailed financial proposal (including staff charges, travel, equipment, hardware, software, and other related activities) 3) Submit through email to email: Jubaquotations@oxfam.org.uk Deadline for submission of proposals 8th November 2026 Background And Context Oxfam has been delivering humanitarian and long -term development assistance to crisis -affected populations in South Sudan since 1983, through support in emergency food security and vulnerable livelihood (EFSVL), education, water sanitation and hygiene prom otion (WASH), protection, gender, governance, advocacy, conflict resolution and resilience programming. Oxfam targets the most hard- to-reach and vulnerable host and displaced communities through its country office in Juba, and field offices in Lakes, Jonglei and GPAA states. Oxfam implements multisectoral humanitarian interventions both directly and in partnership with local and international NGOs. Agriculture in South Sudan largely remains at subsistence level with average field sizes of two feddans/acres per household, crop yields being very low: hardly one ton per feddan/acre due to use of poor-quality seeds, tools, low technology transfer and use of traditional agronomic practices leaving 84% above predominantly rural farmers population in poverty. The situation is now compounded with conflict and climate change making it difficult for the smallholder farmers to adapt to the changes in climate such as rainfall variability. An estimated 7.8 million people in South Sudan are experiencing high levels of acute food insecurity - IPC Phase 3 or above (Crisis or worse) - between April and July 2026. The situation is largely driven by outcomes of conflict , displacement, economic crises and market disruption, and climatic shocks resulting from the super El Ninho. Project Background The Irish Government, through Oxfam Ireland, approved a grant to Oxfam South Sudan to implement the Ireland Civil Society Partnership (ICSP) Resilient Communities Project in Pibor County. The project aims to strengthen the resilience of conflict -affected communities particularly women and youth enabling them to protect, adapt, and absorb shocks arising from various forms of disasters. This will be achieved through integrat ed interventions in food security, climate resilience, gender equality, good governance, and peacebuilding. The overall goal is to directly reach 27,750 returnees, internally displaced persons, and host community members across Gumuruk, Lekuangole, Pibor, and Verteth counties by 2027, supporting them to realize their rights, exercise leadership, and build resilience for a life free from poverty, violence, and discrimination. The ICSP project will directly reach returnees, internally displaced persons, and host communities in Pibor County, working in close partnership with government institutions and civil society organizations (CSOs). The project seeks to strengthen the resilience of conflict -affected populations particularly women and youth enabling them to protect, adapt , and absorb shocks arising from various forms of disasters. This will be achieved through integrated interventions in food security, climate resilience, gender equality, good governance, and peacebuilding. The ICSP programme delivers results across four key impact areas: 1. Food and Livelihood Security: Ensuring that people experiencing poverty and those most vulnerable to shocks and conflict have sustainable and equitable access to food and livelihood opportunities. 2. Rights, Protection, and Accountability: Supporting vulnerable populations to claim and exercise their rights to well-being, peace, and security. 3. Governance and Local Leadership: Strengthening institutional systems and local leadership structures to prevent and respond to shocks, conflict, and crises in an inclusive manner, guided by the needs, rights, and vulnerabilities of those furthest behind. 4. Humanitarian Development–Peace (HDP) Nexus: Promoting a coordinated nexus approach to ensure that people experiencing poverty, conflict, and vulnerability to shocks are better served through integrated humanitarian, peacebuilding, and development programming. Project Outcomes The overall goal: • IMPACT AREA 1: People experiencing poverty and most vulnerable to shocks, conflicts and crises have more sustainable and equitable access to food and livelihoods o Micro Level Outcome: Targeted households are better able to produce and access food o Meso Level Outcome: Communities are better able to address systemic barriers that hinder access to markets o Macro Level Outcome: Government and national actors, more equitably distribute resources, services and opportunities that support food and income security to the most vulnerable. • IMPACT AREA 2: People experiencing poverty and most vulnerable to shocks, conflicts and crises are better able to claim and access their rights to well-being, peace and security o Micro level outcome : Improved implementation of community based measures to enhance the rights of women including ending violence against women and girls o Meso level Outcome: Strong community -based mechanisms that address sexual and gender-based violence in domestic and public spaces and shift harmful gender -related social norms o Macro Level Outcome : Government more effectively implements legal and policy frameworks that protect and afford justice for all • IMPACT AREA 3: Institutional systems to prevent and respond to shocks, conflict and crises are more inclusive and better informed by the needs, rights and vulnerabilities of those furthest behind. o Micro Level Outcome: Local groups preventing, mitigating and responding to shocks and crises are increasingly guided by risks, vulnerabilities and agency of communities. o Meso Level Outcome: Local level prevention, mitigation and response structures are increasingly competent, resourced and community led. o Macro Level Outcome: National Actors better integrate local development and peace structures into their official systems. • IMPACT AREA 4: People experiencing poverty, conflict and most vulnerable to shocks are better served by a nexus approach to HR, peace building and development. o Micro Level Outcome: Women, marginalised and vulnerable groups increasingly have access to enhanced humanitarian and development support. o Meso Level Outcome: Local community groups are better able to manage and support peaceful transition from chronic emergencies to development o Macro Level Outcome : Government and national actors more effectively integrate chronic emergency response and peace-building into long term development programmes Purpose of the Annual Survey The purpose of this Annual Survey is to assess the performance of the project and measure progress against the outlined results in the Results Framework, support improved program implementation, and generate lessons learned from the project's implementation to inform future interventions. Specific objectives The specific objectives of the survey are to: 1. Assess progress made towards achieving the ICSP project’s intended results, outcomes and outputs across the four impact areas: • Food and livelihood security; • Rights, protection, and accountability; • Institutional systems and local leadership; and • Humanitarian Development Peace (HDP) nexus integration. 2. Document outcomes, stories of change and community perceptions and experiences that reflect qualitative shifts in resilience, empowerment, and local capacity to manage shocks and promote peace. 3. Identify lessons learned, good practice and emerging challenges to inform programme adaptation, planning, and decision-making for subsequent implementation years. 4. Generate actionable recommendations to strengthen programme design, accountability, and sustainability in line with Oxfam’s MEAL framework and donor expectations. Study design and Methodology The prospective consultant(s) will be responsible for the development of an overall methodology, including a detailed plan for data collection, analysis, and report writing, that addresses the Annual Survey objectives. The methodology should be able to clearly address each of the specific objectives and should specify mechanisms to avoid bias. The methodology must include robust sampling strategies, validation techniques, and reporting approaches to ensure accuracy and reliability of findings. Scope of work The Annual Survey will be conducted in GPAA and will cover the specific project areas of Pibor, Verteth, Lekuangole and Gumuruk Counties, and the Consultant is expected to: • Conduct an orientation meeting with the project team to better understand the Annual Survey’s key objectives. • Design the Annual Survey methodology • Train enumerators or data collectors • Conduct data analysis and compile findings. • Present preliminary findings to the team • Write initial and final Annual Survey reports (following a specified report outline). • Submit final report to Oxfam. Timeframe And Payment Schedule Annual Survey Timeline The duration of the assignment is 30 days, spread within 20 calendar working days, excluding weekend days after signing of contract. Days are inclusive of traveling, fieldwork, and reporting. The Annual Survey is expected to be finalized within the specified time frame. This will include inception report, desk reviews, data compilation and report writing. The whole process of the Annual survey will start in the Second week of November 2026 and is expected to be completed within the end of November. The consultant is required to formulate a table detailing how s/he intends to achieve the task within the specified timeframes. Expected deliverables The following are key deliverables of the project Annual Survey. • Development of an inception report highlighting details of the deliverables and methodologies, detailed tools, and instruments (First of all the inception report will be approved by Oxfam before allowing any activities. The agreement with the consultant or consulting firm can be cancelled if the inception report is not approved). This would include all practical operational tools that would be deployed in the survey, the enumerators to be engaged in the survey and the work plan including survey and report deliveries. This should be delivered within 5 days after the signing of the contract. • Enumerators Training and Survey Questionnaire Testing - the consultant will be responsible to train the enumerators agreed as per inception report and test the data collection tools. • Survey Execution - According to the agreed sample size and area, beneficiary /community, and stakeholder coverage. If possible, the data collection should be conducted with the support of GPS to map the respondents for future reference. • Draft Annual Survey report • Validation meeting with stakeholders • Final Annual Survey report. • All data sets: Consultant will deliver the data sets to Oxfam. • Summary brief (2 – 4) pages) • Overall report 45-50 pages max. Remuneration is based on submission of final deliverables according to the schedule below. No. Deliverables or Documents to be delivered % Payment 1 Inception Report [Submission of approved final inception report (incl. final tools)] [30% total budget] 2 Draft Report [Submission of approved draft study report incl. raw data] 3 Final Report [Submission of approved final study report] [70% total budget] TOTAL 100% In support of the consultant (s) to undertake the assignment: The consultant will: • Agree with Oxfam team (management, technical leads and MEAL team) on the methodology of the Project Annual Survey • Lead on the Annual Survey process and outputs reporting. • Draft, pilot and finalize different data collection tools and share with Oxfam. • Collect and analysis data. • Submit the draft Annual Survey report to Oxfam. • Submit the final Annual Survey report after incorporating comments and inputs from Oxfam and partners. • Cover all the costs related to the data collection, analysis and report write up ( except costs that are mentioned below and covered by Oxfam) Oxfam will: • Provide all key background documents on the project (Project Appraisal Document, special studies conducted by the project, background information on the project area, reports from participatory M&E studies, etc.). • Will cover the cost of local travel for data collections. • Facilitate the data collection in the project location through coordinating with respondents. • Facilitate any approval documents required by the consultant. Experience Or Profile Requirements The company/ individual(s) should have the following competencies: Essential The consultant/team of consultants should have the following qualifications and experience: • Masters or Postgraduate qualifications in Agriculture or related fields, Monitoring and Evaluation, Social Sciences or any other relevant field. • Minimum of 5 years’ experience in conducting surveys and program Annual Surveys in Food Security and Livelihood, WASH, gender equality and protection and other relevant research. • Experience of working on multi sectoral programs which include food security and livelihoods, WASH, gender and protection. • Should have strong analytical and conceptual skills to clearly synthesize and present findings, draw practical conclusions, make actionable recommendations, and prepare comprehensive reports. • Should have a strong reputation for independence and should comply with minimum ethical standards that guide research and evaluators. • Experience conducting primary data collection in fragile areas. • Proven experience in quantitative and qualitative data analysis. • Proven knowledge and skills on digital data. • Excellent Data analysis, reporting and presentation skills. • Cultural sensitivity and knowledge of working with diverse south Sudanese communities. • Fluency in English (communication and writing skills). • Knowledge of local languages spoken in the GPAA is an added advantage. Application Process Submission instructions Applicants must Submit their expression of interest to Oxfam no later than 8th November /2026. Responses must be submitted in English, electronically to: [Jubaquotations@oxfam.org.uk] The subject of the mail should be: [ToR – ICSP Project Annual Survey + [Name of bidder] Administrative requirements To be shortlisted for Annual Survey against award criteria, the following documents must be submitted with this application: Documents to be submitted Importance 1 Technical proposal (not more than 15 pages excluding annexes -failure to adhere to this may lead to disqualification) detailing how the consultant(s) will undertake the assignment with CVs of team members and their specific roles and responsibilities in the assignment. Mandatory Documents to be submitted Importance • The technical proposal should be brief detailing the understanding of the ToR, proposed methodology and approach for the assignment and testimonial of similar undertakings (make sure copies similar assessments or Annual Surveys are annexed) 2 Detailed financial proposal (including staff charges, travel, equipment, hardware, software, and other related activities). • All prices must appear in USD, with unit prices, total price and with a breakdown of applicable taxes. Mandatory 3 Evidence of previous work / references List of similar publications or any other documents proving similar experience and technical and thematic knowledge should be annexed Mandatory Annual Survey Management The commissioning manager is Project Manager supported by the MEAL Officer, the Programme Quality Coordinator and the country Programme team. Other relevant Oxfam colleagues who ha ve direct involvement in this project will constitute part of the review committee which will be responsible for overseeing the consultants’ work ensuring its effective implementation. Annual Survey and award criteria Selection of the consultants will be based on the following criteria: • Technical Proposal: Demonstration of a clear understanding of the Terms of Reference (ToR) and present a sound methodology, including the proposed approach, assignment design, and a realistic implementation schedule. • Financial Proposal: The proposal should provide a detailed budget covering all costs, including consultancy fees and field visit expenses. • Team Composition and Experience: The proposal should include the qualifications, relevant experience, and educational background of the lead consultant and other team members. • Relevant Experience: The Consultants should provide evidence of similar assignments successfully completed, demonstrating their capacity to undertake the assignment effectively. • Interview Process: Oxfam reserves the right to conduct interviews with one or more shortlisted consultants or firms before making a final award decision. The interviews will serve to clarify submitted proposals and assess the consultants’ experience, expertise, and team capacity. • Preference for National Firms: National consultancy firms are strongly encouraged to apply and will be given priority consideration for this assignment. Other Conditions Conditions for participating in the procurement process are detailed in the Terms & Conditions of Bidding Code Of Conduct Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards and expect all Oxfam suppliers to demonstrate commitment towards them. All consultants/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non-Staff Code of Conduct1. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow. ANNEXES • Safeguarding policy • Oxfam child safeguarding policy • Oxfam Non-Staff Code of