Request for Proposals: Development of IEC Materials, Justice for All Project (Deadline 24 November 2026)
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fidasouthsudan1
(Gumat William)
November 7, 2026, 4:43pm
1
FIDA-TOR-IEC Materials Development-26.pdf (244.7 KB) Dear Sir/Madam,
The Federation of Women Lawyers – South Sudan (FIDA-SS) invites registered companies, individual consultants and consortia to submit technical and financial proposals for the design, translation, pretesting, accessible-format production and printing of information, education and communication (IEC) materials as per the TOR here attached.
The work is part of the Justice for All project, supported by UNDP, which helps women, girls, survivors of gender-based violence, children and persons with disabilities access justice. The materials will be used in Juba, Terekeka and Kajo-Keji.
Sincerely,
Gumat
Attached advert:
FEDERATION OF WOMEN LAWYERS – SOUTH SUDAN (FIDA-SS)
Mobil Roundabout, Compound of the Union of Persons with
Disabilities, Juba, South Sudan www.fidass.org ·
FIDA-SS Terms of Reference:
Development of IEC Materials
Request for Technical and Financial Proposals from Companies and
Individual Consultants
Summary of the Assignment
Item Detail
Assignment Design, translation, pretesting, accessible-format production and printing of information, education and communication (IEC) materials
Project Justice for All: Survivor-Centered GBV Awareness and
Disability Rights Outreach ([Output number to be confirmed])
Locations Juba, Terekeka and Kajo-Keji
Contracting organization Federation of Women Lawyers – South Sudan (FIDA-SS)
Who may apply Registered companies (design, printing, communications and creative agencies), individual consultants and consortia
Duration [Indicative: 8 weeks from contract signature]
Advert published 4 November 2026
Submission deadline 24 November 2026, 5:00 pm Juba time
Submit to fidassprocurement@gmail.com, subject line: "Proposal: IEC
Materials – Justice for All". Hard copies may be delivered in a sealed envelope to the address above.
Clarification questions By email to fidassprocurement@gmail.com, subject line:
"Clarifications: IEC Materials – Justice for All", up to 15
November 2026. Answers will be shared with all bidders.
1. Background
FIDA-SS is a South Sudanese women lawyers' organization providing legal aid, legal awareness, advocacy and capacity building, with a focus on women, girls, survivors of gender-based violence (GBV), persons with disabilities, children and other vulnerable groups. FIDA-SS runs a legal aid hub at the compound of the Union of Persons with Disabilities in Juba, and a mobile clinic in Terekeka and Kajo-Keji.
With support from UNDP, FIDA-SS is implementing the Justice for All project to help the most vulnerable people, particularly women, girls and GBV survivors, gain equal access to a fair and effective justice system. The project includes public awareness on GBV, the mandate and procedures of the Specialized GBV and Juvenile Court in Juba, legal remedies, disability rights and referral pathways.
FIDA-SS has prepared an IEC messaging framework with nine core messages and draft content for the following printed and accessible materials. The selected contractor will refine, adapt, translate, pretest, design, produce and deliver them.
• 3 roll-up banners
• 500 tri-fold brochures, "Know Your Rights, Know Where to Go"
• 1,000 leaflets in three themed versions
• 2,000 pocket quick reference cards
• 200 Braille booklets, with large-print and audio copies of the same text
Radio PSAs and talk shows are procured separately under the FIDA-SS ToR for Public Service
Announcements and Radio Scripts. All IEC materials must stay consistent with the same core messages. All material needs the donor's written approval before printing or public distribution.
2. Purpose and Objectives
The purpose is to obtain print-ready and accessible IEC materials that are accurate, culturally appropriate, survivor-centred, understood by readers in their own languages, and usable by people who cannot read print, including blind, low-vision and deaf people.
By the end of the assignment the contractor will have delivered:
1. Finalised content and designs for all five item types, in the languages set out in Section
4.
2. Translations back-checked by a second person and pretested with target readers.
3. Print-ready files approved by FIDA-SS, legal reviewers and the donor.
4. The full print run, in Braille, large-print and audio formats where required, delivered to
Juba, Terekeka and Kajo-Keji.
5. Evidence of pretesting, approvals and delivery, in a final report.
3. Scope of Work and Deliverables
Component A: IEC items (required)
Item Quantity Format and content Core messages
Banners (3)
3 Roll-up banners, suggested 85 by 200 cm, for the legal aid hub, clinic days, forums and the final event. One headline readable from 5 metres,
M1, M2, M3, M4,
M6, M7
Item Quantity Format and content Core messages three short lines of under 10 words, and the standard contact box. Banner 1: project and hub.
Banner 2: GBV and the court. Banner 3: disability rights.
Brochure 500 A4 tri-fold with six panels, "Know Your Rights,
Know Where to Go", for forums, schools, health centres, police posts and county offices. Each panel is readable in under a minute.
As set out panel by panel in the framework
Leaflets 1,000 A5, double-sided, three themed versions: Leaflet
1 "You are not alone" (about 400), Leaflet 2
"Children and the court" (about 300), Leaflet 3
"Justice for everyone" (about 300). The split may change after the pretest.
Leaflet 1: M1, M2,
M3, M7, M8. Leaflet
2: M4, M5. Leaflet 3:
M6, M2, M3.
Quick reference card
2,000 Pocket card, A6 or smaller, on stiff paper, printed on both sides. Side A: "If violence happens: 5 steps". Side B: "If someone tells you". One county-specific batch for each county, so the mobile clinic line is correct.
M1, M2, M3, M7,
M8, M9
Braille booklet
200 Ten pages, one idea per page, no pictures or tables. Companion large-print and audio copies of the same text.
M1, M2, M3, M4,
M6, M7, M8
FIDA-SS will provide the draft text, visual direction and the standard contact box for every item in the IEC messaging framework (Annex 1, provided with this ToR).
Activities
Activity Description
A1. Inception Review the messaging framework, draft content and project documents. Meet FIDA-SS (in person or by call) to agree the tone, languages by county, design direction, production specifications and plan. Submit an inception note with a detailed work plan.
A2. Content refinement Edit the English source text for plain language, sentences of about 15 words or fewer, one idea and one action per message. Keep the nine core messages and the writing rules in Section 5.
A3. Translation and adaptation Translate and adapt each item into the languages in
Section 4. Keep the meaning, not word for word. Provide a back-translation into English for FIDA-SS and UNDP spot checks. Every translation is back-checked by a second person.
Activity Description
A4. Pretesting Pretest each item and language with 5 to 8 readers, including survivor network members, persons with disabilities (including blind, low-vision and deaf people), women, youth, caregivers and community leaders. Check understanding, comfort, trust and likelihood to act. Agree the local-language word for
"survivor" with survivors' advice. Submit a pretest report with the changes made.
A5. Design and illustration Design all items and produce original drawings or use consented photos only. Use warm, calm colours, high contrast, large print (at least 12 pt), left-aligned text, a clear symbol for each action and no text on busy backgrounds. Submit design concepts for two rounds of review.
A6. Approval support Make up to two rounds of revisions after FIDA-SS review and one further round after UNDP comments, within the agreed timeline.
Component B: Accessible formats
Activity Description
B1. Braille transcription Transcribe the booklet in English and in the main local language of each county, in uncontracted (Grade 1)
Braille unless the Union for the Blind in South Sudan advises another standard. Confirm the language split before printing, so that 200 copies are shared across
Juba, Terekeka and Kajo-Keji.
B2. Braille proofing A Braille reader checks the proof before the print run.
Accessibility focal volunteers and Union for the Blind members take part in the pretest.
B3. Large-print and audio copies Produce a large-print copy and a studio-quality audio copy of the booklet text in each booklet language, for people with low vision or who do not read Braille.
Component C: Printing and delivery
Activity Description
C1. Printing Print all items to the approved specifications. Propose paper weight, finish and banner material in the technical proposal.
Supply a hard-copy sample of each item for FIDA-SS approval before the full print run.
Activity Description
C2. Packing and delivery Pack and label by item, language and county, and deliver to
FIDA-SS in Juba and to the Terekeka and Kajo-Keji points agreed at inception. Provide a delivery note signed by FIDA-
SS for each location.
C3. Distribution log Provide a template to log each Braille booklet and other items handed out at forums and clinics.
4. Target Audiences, Languages and Core Messages
Audiences
Audience What they should know and do
Main items
Survivors and people at risk, mostly women and girls aged 12 to 60
M1, M2, M3, M7,
M8
Quick reference card, leaflet 1
Caregivers of children and children in conflict with the law
M4, M5 Leaflet 2
Persons with disabilities, including blind and deaf people
M6, M2, M3 Leaflet 3, Braille booklet
Students aged 12 to 18 and teachers M1, M2, M5, M7 Brochure, quick reference card
Chiefs, religious leaders, men and boys M9, M4, M8 Brochure
Police, health and other service providers M9, referral pathway
Brochure, quick reference card
Core messages
Every item draws on the same nine core messages, so the project says the same thing on a banner, a card, a Braille page and the radio. The full plain wording is in the messaging framework (Annex 1).
Code Core message
M1 Violence is never the survivor's fault
M2 Help is available and it is confidential
M3 FIDA-SS offers legal information, counselling and referral
M4 The Specialized GBV and Juvenile Court in Juba deals with GBV cases and cases involving children
M5 Children in conflict with the law have rights
M6 Persons with disabilities have equal rights to justice, services and information
Code Core message
M7 Act early and safely: tell a trusted person, get medical care, then get legal help
M8 No one may ask for money, favours or sex in return for help
M9 The community protects survivors: no blame, no gossip, refer
Languages
• Source text: English.
• Translations: Juba Arabic everywhere; Bari in Juba and Terekeka; Mundari in Terekeka;
Kakwa in Kajo-Keji. The languages for each county will be confirmed at the inception meeting.
• Braille: English and the main local language of each county, in uncontracted (Grade 1)
Braille unless the Union for the Blind advises otherwise.
• Every translation is back-checked by a second person and then pretested.
5. Methodology, Technical Standards and Approvals
Writing and image rules
• One idea and one action per message. Sentences of about 15 words or fewer.
• Say "survivor", never "victim", in English. The local-language word is agreed at pretest, with survivors' advice.
• Never blame, shame or hint that a survivor caused the violence. Never describe violent acts.
• Do not promise outcomes. Say "you can ask for help", not "you will win your case".
• Say "persons with disabilities" or "people who are blind or deaf". Show people with disabilities as people with rights, never as objects of pity.
• No faces, names or places that could identify a survivor or child. Use drawings or consented photos only. No stereotypes, and no political, ethnic or partisan references.
• Pictures carry meaning for people who cannot read: a clear symbol for each action, high contrast, large print, no text on busy backgrounds.
• Legal content is general information, verified by a FIDA-SS advocate and a Judiciary or
MOJCA contact.
• Every item carries the same standard contact box and the UNDP and FIDA-SS acknowledgement, in line with UNDP visibility rules.
Production standards
• Files: deliver print-ready PDF files with fonts embedded and bleeds set, and the editable source files (for example InDesign or equivalent), one set per item and language, named by item, language and version.
• Print: the contractor proposes paper weight, finish and banner material. The quick reference card is printed on stiff paper on both sides so it survives a pocket. Banner headlines must be readable from 5 metres.
• Braille: uncontracted (Grade 1) unless the Union for the Blind advises otherwise, with a
Braille reader's check of the proof before printing.
• Audio copy: uncompressed WAV (48 kHz, 16- or 24-bit) and MP3 (128 kbps or higher), one file per language, with a text file of the final script.
• Quality: FIDA-SS may reject printed items with colour, text, cutting, binding or Braille defects, which must be reprinted at the contractor's cost.
Approval process
1. The contractor submits each stage to FIDA-SS (Programme Manager and Legal Advisor).
2. FIDA-SS returns consolidated comments within [5] working days.
3. FIDA-SS submits content and designs to UNDP for written approval before the print run.
4. No item may be printed, shared or displayed publicly before UNDP's written approval.
Any later change to meaning, including during translation, is resubmitted.
5. If an issue is found after printing, the affected item is withdrawn, UNDP is informed and a corrected version is resubmitted.
6. Deliverables and Indicative Timeline
The assignment runs for about 8 weeks from contract signature. The contractor may propose a different timeline in the technical proposal, with reasons.
No. Deliverable Due (from contract signature)
1 Inception note with work plan, language plan by county, and translator, reviewer and Braille transcriber list
Week 1
2 Refined English content and first design concepts for all items (for FIDA-SS and legal review)
Week 2
3 Translated content in Juba Arabic and local languages, with back-translation
Week 3
4 Pretest report with revised content and designs Week 4
5 Content and designs submitted by FIDA-SS to
UNDP for approval; revisions completed
Weeks 4 to 5
6 Print-ready files for all items, Braille proof checked, hard-copy samples
Week 6, after donor approval of content
7 Full print run, Braille booklets, large-print and audio copies
Week 7
8 Delivery to Juba, Terekeka and Kajo-Keji, signed delivery notes, distribution log template and final report with pretest evidence
Week 8
7. Required Qualifications
For companies and consortia
• Legally registered in South Sudan (or the contractor's country), with a valid tax registration, and capacity to operate in Juba.
• At least [3] years of experience in IEC material design, social-behaviour-change communication or printing in South Sudan or a comparable context.
• At least [2] completed assignments on GBV, child protection, justice, health, disability or rights, with references.
• Access to a printer able to deliver the full print run and a Braille production partner, such as the Union for the Blind, named in the proposal.
Team (minimum)
Role Requirement
Team leader and content developer University degree in communications, media, social sciences or a related field, or equivalent experience. At least 5 years in IEC content development and message design. Fluent
English. Knowledge of GBV messaging and survivor-centred principles.
Graphic designer and illustrator At least 3 years of professional design experience, with a portfolio of accessible, low-literacy materials and original illustration.
Translators and local-language reviewers Native speakers of Juba Arabic and each local language, with development translation experience.
Braille transcriber and proofreader Experience in Braille transcription and proofing, which may be through the Union for the Blind.
Printing and production manager Experience managing print runs, quality control and delivery in South Sudan.
Safeguarding and inclusion adviser Experience in GBV, protection or disability inclusion (may be part-time or a FIDA-SS- approved external reviewer).
Individual consultants may form a team or subcontract, and must name all team members.
Women-led businesses and organizations with persons with disabilities on the team are encouraged to apply.
8. Evaluation
Proposals are first checked for completeness, then evaluated in two stages. The technical proposal is scored out of 100. Only bidders scoring at least 70 have their financial proposals opened.
Technical criterion Points
Understanding of the assignment and context 10
Approach, methodology, pretesting and translation process 25
Team qualifications and language capacity 20
Relevant experience and quality of work samples 20
Technical criterion Points
Accessible formats (Braille, large print, audio) and print production capacity 15
Work plan, quality assurance and risk management 5
Safeguarding, disability inclusion and ethics 5
Total 100
The final score weights the technical score at 70% and the financial score at 30%. The lowest priced compliant bid receives 100 financial points, and other bids are scored in proportion (lowest price divided by the bid price, multiplied by 100). FIDA-SS may invite top-ranked bidders to an interview or to submit a sample, and may negotiate scope and price before award.
9. What to Include in Your Proposal
Submit a technical proposal and a financial proposal as separate files (or separate sealed envelopes), in English.
Technical proposal (maximum 12 pages, excluding annexes)
Section Contents
1. Cover and declaration Name, registration, contact, signed declaration of no conflict of interest and acceptance of the code of conduct
2. Understanding of the assignment Your understanding of the context, the audiences and the risks of GBV messaging
3. Approach and methodology How you will refine, translate, pretest, design and pro