اتفاقية إطار لخدمات التأمين الطبي للموظفين الوطنيين (2027–2028)

DCA, Request for Proposal (RFP) for Framework Agreement for National Staff Medical Insurance Services (2027–2028) Tenders & Other Advertisments DanChurchAid ([email protected]) October 29, 2026, 9:38am 1 Request for Proposal (RFP) for Framework Agreement for National Staff Medical Insurance Services (2027–2028).pdf (12.9 MB) Key dates from the attached advert: Closing date: November 21,2026:4:30pm CAT Contracting Authority: | DanChurchAid (DCA) Office DANCHURCHAID INVITES CANDIDATES TO SUBMIT A PROPOSAL FOR PROVISION OF MEDICAL INSURANCE POLICY FOR DCA IN SOUTH SUDAN NATIONAL STAFF AND DEPENDENTS UNDER A TWO-YEAR FRAMEWORK Annex 2: Proposal Submission Form (to be completed by the Candidate) Annex 3: General Terms and Conditions for Service Contracts — Ver3 2020 We should be grateful to be informed by email of the intention to submit or not a proposal. A. INSTRUCTIONS In submitting a proposal, the Candidate accepts in full and without restriction the special and general conditions including annexes governing this Contract as the sole basis of this procedure, whatever his own The Candidate shall bear all costs associated with the preparation and submission of his proposal and the Contracting Authority is not responsible or liable for these costs, regardless of the conduct or outcome of the Attached advert: »<>) DCA REQUEST FOR PROPOSAL FOR FRAMEWORK SERVICES TO: Date of issue: October 29,2026 Reference no.: DCASS 2027/2028 Contract title: Framework Contract for Provision of Medical Insurance Policy. Closing date: November 21,2026:4:30pm CAT Contracting Authority: | DanChurchAid (DCA) Office Plot No. 573 Block 3-K South First Class Area, Tongping, Juba NA Bari, Opposite Nile Fortune Hotel, Lakes Road, Juba - South Sudan Danish HQ: Meldahsgade 3, 1613 Kobenhavn V, Denmark Contact person: Amoko Godfery. Tel: 211925 771 495 E-mail; karmm@dca.dk; absi@dca.dk DANCHURCHAID INVITES CANDIDATES TO SUBMIT A PROPOSAL FOR PROVISION OF MEDICAL INSURANCE POLICY FOR DCA IN SOUTH SUDAN NATIONAL STAFF AND DEPENDENTS UNDER A TWO-YEAR FRAMEWORK CONTRACT. Dear Sir/Madam, The Service is required for Provision of Medical Insurance Policy for DCA in South Sudan national staff and their dependents. Please find enclosed the following documents which constitute the Request for Proposal: A — Instructions B — Draft Contract including annexes Annex 1: Terms of Reference Annex 2: Proposal Submission Form (to be completed by the Candidate) Annex 3: General Terms and Conditions for Service Contracts — Ver3 2020 Annex 4: Code of Conduct for Contractors If this document is a PDF format, upon request, a complete copy of the above documents can be forwarded in a WORD format for electronic completion. It is forbidden to make alterations to the text. We should be grateful to be informed by email of the intention to submit or not a proposal. A. INSTRUCTIONS In submitting a proposal, the Candidate accepts in full and without restriction the special and general conditions including annexes governing this Contract as the sole basis of this procedure, whatever his own conditions of services may be, which the Candidate hereby waives. The Candidates are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this Request for Proposal. A.1. Scope of services The Services required by the Contracting Authority are described in the Terms of Reference in Annex 1. The Candidate shall offer the totality of the Services described in the Terms of Reference. Candidates offering only part of the required Services will be rejected. A.2. Cost of proposal The Candidate shall bear all costs associated with the preparation and submission of his proposal and the Contracting Authority is not responsible or liable for these costs, regardless of the conduct or outcome of the process. A.3. Eligibility and qualification requirements Candidates are not eligible to participate in this procedure if they are in one of the situations listed in article 33 of the General Terms and Conditions for Service Contracts — Ver3 2020. Candidates shall in the Proposal Submission Form attest that they meet the above eligibility criteria. If required by the Contracting Authority, the Candidate whose proposal is accepted shall further provide evidence satisfactory to the Contracting Authority of its eligibility. As a rule, the timely arrival of a proposal with the Contracting Authority is the Candidate’s responsibility. Irrespective of the reason, proposals arriving after the deadline for the submission of proposals will be considered late and thus rejected. Candidates are also requested to certify that they comply with the Code of Conduct for Contractors. A.4. Exclusion from award of contracts Contracts may not be awarded to Candidates who, during this procedure: (a) are subject to conflict of interest (b) are guilty of misrepresentation in supplying the information required by the Contracting Authority as a condition of participation in the Contract procedure or fail to supply this information. A.5. Documents comprising the Request for Proposal The Candidate shall complete and submit the following documents with this proposal: a. Proposal Submission Form (Annex 2) duly completed and signed by the Candidate b. CV. highlighting the Candidate’s experience in the specific field of the Services and his/her specific experience in the country/region where the Services are to be performed. c. Examples of service providers work/Portfolio relevant to the DCA requirements as per Terms of Reference The proposal and all correspondence and documents related to the Request for Proposal exchanged by the Candidate and the Contracting Authority must be written in the language of the procedure, which is English. A.6. Financial proposal The Financial Proposal shall be presented as an amount in USD currency in the Proposal Submission Form in Annex2. The remuneration of the Candidate under the Contract shall be determined as follows: Global price: The Candidate shall indicate in his/her proposal his/her proposed global remuneration for the performance of the Services. The Candidate/ services provider shall be deemed to have satisfied himself as to the sufficiency of his/her proposed global remuneration, to cover both his/her fee rate, including overhead, profit, all his/her obligations, sick leave, overtime and holiday pay, taxes, social charges, etc. and all expenses (such as transport, accommodation, food, office, etc.) to be incurred for the performance of the Contract. The proposed global remuneration shall cover all obligations of the successful Candidate under the Contract (without depending on actual time spent on the assignment) and all matters and things necessary for the proper execution and completion of the Services and the remedying of any deficiencies therein. VAT and/or any sales tax applicable to the purchase of services shall be indicated separately in the proposal. A.7. Validity Proposals shall remain valid and open for acceptance for 60 Calendar days after the closing date. A.8. Submission of proposals and closing date Proposals must be received at the address mentioned on the front-page email not later than the closing date and time specified on the front page. A.9. Evaluation of Proposals The evaluation method will be the Quality and Cost-based selection (QCBS). A three-stage procedure shall be utilised in evaluating the Proposals, as follows: 1. Mandatory Requirements 2. Technical Evaluation 3. Financial Evaluation Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights of 70% for the Technical Proposal; and 30% for the offered price. Each proposal’s overall score shall therefore be St X 70% + Sf X 30%. 1. Mandatory Requirements: Evaluation that will determine administrative compliance - to be completed prior to opening and evaluating technical proposals. It is only the bidders that meet the mandatory requirements that will proceed with technical evaluation. Stage One Mandatory Requirements to be evaluated on a ‘Pass or Fail’ basis: PRELIMINARY EVALUATION CRITERIA Bidders are required to meet the following MANDATORY REQUIREMENTS (MR) which will be used during Preliminary Examination to determine responsiveness The Bidders shall either be responsive or non-responsive. Those that are responsive to all the requirements shall proceed to the next Technical Evaluation Stage. The Insurance company must be registered to} Evidence to be availed is wit provide medical insurance cover (Medical valid certified Category) with the Insurance Regulatory certificate2026. Authority (IRA)). A copy of the current license for year 2026 must be submitted. The Insurance Company MUST submit current certified Copies of the following documents. Valid Tax Clearance Certificate NSSF Clearance Certificate Valid Trading License of 2025 Certificate of Incorporation MR2 Registered Powers of Attorney Evidence to be given is the certificates Valid Tax Clearance Certificate from URA. NSSF Clearance Certificate Evidence to be given are the certified certificates: Valid Trading License of 2025 Certificate of Incorporation Registered Powers of Attorney The Insurance company must submit membership certificate for year 2026 _— from their Membership bodies (e.g. South Sudan Insurer’s Association- SSIA). Attach Copy of current membership certificates. Evidence to be availed is a valid certificate 2026 The Insurance Company must submit a sample policy document for the MR4 medical cover consistent with the scope of requirements provided in the Request for proposal documents. Evidence to be availed is the sample policy document. The Insurance Company must provide audited accounts for the last 2 years (2024 & 2025) The audited accounts must be signed by auditors and the Directors of the firm. MR5 The Insurance company must have paid up capital of at least USD.......as required by IRA Act Claims Management and Information Technology The insurance company provides evidence of the following. a) Auser friendly, real Pre- MR7 Authorization Management system b) Member’s self-service platform c) IT system having capability of biometric / one-time password (OTP), USSD and SMS services for identification and registration of Copies of signed audited accounts for 2024 & 2025 Present Evidence of paid-up capital of at least USD 5,000. Letter of confirmation of the Claims Management and information Technology availability as listed from (a) to (e)