Supply of Items in a Standard Dignity Kit

REQUEST FOR QUOTATION 2-YEAR FRAMEWORK AGREEMENT FOR THE SUPPLY OF ITEMS IN A STANDARD DIGNITY KIT-Juba Tenders & Other Advertisments CARE-International (John Lasu) November 12, 2026, 2:54pm 1 Request for Quotation two (2)-YEAR FRAMEWORK AGREEMENT FOR THE SUPPLY OF ITEMS IN A STANDARD DIGNITY KIT FWA RFQ-Dignity Kits.pdf (853.5 KB) FWA RFQ-Dignity Kits.docx (266.5 KB) Attached advert: REQUEST FOR QUOTATION 2-YEAR FRAMEWORK AGREEMENT FOR THE SUPPLY OF ITEMS IN A STANDARD DIGNITY KIT RFQ DOCUMENT# [003.11.2026_JUBA] RFQ ISSUE DATE: [WEDNESDAY, NOVEMBER 2026] QUOTATION SUBMISSION DEADLINE: [WEDNESDAY, NOVEMBER 25, 2026, 04:00 PM, CAT] CARE SOUTH SUDAN 151 ELLIS STREET NE ATLANTA, GA 30303-2440 CONFIDENTIAL DOCUMENT PREPARED BY CARE ® CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 2 of 6 Revised 02/2021 PROPERTY OF CARE ® REQUEST FOR PROPOSAL CONFIDENTIAL Table of Contents 1. ABOUT CARE ....................................................................................................................................................... 2 2. GENERAL CONDITIONS AND CLAUSES ...................................................................................................... 3 2.1. CARE’S GENERAL CONDITIONS ................................................................................................................... 3 2.2. CONFIDENTIALITY/ NON-DISCLOSURE ..................................................................................................... 3 2.3. PUBLICITY ............................................................................................................................................................ 3 2.4. LIABILITY ............................................................................................................................................................... 4 2.5. FORCE MAJEURE .............................................................................................................................................. 4 2.6. ERRORS AND OMISSIONS .............................................................................................................................. 4 2.7. OWNERSHIP OF WORK ................................................................................................................................... 4 2.8. CONFLICT OF INTEREST ................................................................................................................................. 4 3. COMPANY PROFILE & BIDDER’S DECLARATION ................................................................................... 4 3.1. COMPANY PROFILE .......................................................................................................................................... 4 3.2. BIDDER’S DECLARATION ................................................................................................................................ 5 4. CONDITIONS AND GUIDELINES FOR SUBMISSION OF QUOTATION .............................................. 6 5. SCHEDULE OF REQUIREMENTS .................................................................................................................. 6 5.1. CARE TECHNICAL SPECIFICATIONS .......................................................................................................... 6 5.2. CARE DELIVERY REQUIREMENTS .............................................................................................................. 6 6. TECHNICAL & FINANCIAL OFFERS .............................................................................................................. 7 6.1. SUPPLIER’S OFFER .......................................................................................................................................... 7 Guidelines for Establishment of a Two-Year Framework Agreement .............................................................................. 9 1. ABOUT CARE At CARE, we seek a world of hope, inclusion, and social justice, where poverty has been overcome and people live with dignity and security. CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 3 of 6 Revised 02/2021 PROPERTY OF CARE ® REQUEST FOR PROPOSAL CONFIDENTIAL This has been our vision since 1945, when we were founded to send lifesaving CARE Packages® to survivors of World War II. Today, CARE is a leader in the global movement to end poverty. We put women and girls in the center because we know we cannot overcome poverty until all people have equal rights and opportunities. In 2019, CARE worked in 100 countries and reached 70 million people with an incredible range of life-saving programs. To know more about CARE, https://www.care.org/our-work/ 2. GENERAL CONDITIONS AND CLAUSES 2.1. CARE’S GENERAL CONDITIONS The enclosed document is not an offer to contract, but a solicitation of a vendor’s proposed intent. Acceptance of a quotation in no way commits CARE to award a contract for any or all products and services to any vendor. CARE reserves the right to make the following decisions and actions based on its business interests and for reasons known only to CARE: • To determine whether the information provided does or does not substantially comply with the requirements of the RFQ • To contact any bidder after quotation submittal for clarification of any information provided. • To waive any or all formalities of bidding • To accept or reject a quotation in whole or part without justification to the bidder • To not accept the lowest bid • To negotiate with one or more bidders in respect to any aspect of submitted quotation. • To award another type of contract other than that described herein, or to award no contract. • To enter into a contract or agreement for purchase with parties not responding to this RFQ • To request, at its sole discretion, selected Vendors to provide a more detailed presentation of the quotation. • To not share the results of the bids with other bidders and to award contracts based on whatever is in the best interest of CARE. Any material statements made orally or in writing in response to this RFQ or in response to requests for additional information will be considered offers to contract and should be included by vendor in any final contract. 2.2. CONFIDENTIALITY/ NON-DISCLOSURE All information gained by any vendor concerning CARE work practices is not to be disclosed to anyone outside those responsible for the preparation of this quotation. Any discussion by the vendor of CARE’s business practices could be reason for disqualification. CARE, at their discretion, reserves the right to require a non-disclosure agreement. Reciprocally, CARE commits that information received in response to this RFQ will be held in strict confidence and not disclosed to any party, other than those persons directly responsible for the evaluation of the responses, without the express consent of the responding vendor. Finally, the information contained within this RFQ is confidential and is not to be disclosed or used for any other purpose by the vendor. 2.3. PUBLICITY Any publicity referring to this project, whether in the form of press releases, brochures, or photographic coverage will not be permitted without prior written approval from CARE. CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 4 of 6 Revised 02/2021 PROPERTY OF CARE ® REQUEST FOR PROPOSAL CONFIDENTIAL 2.4. LIABILITY The selected vendor(s) will be required to show proof of adequate insurance at such time as CARE is prepared to procure the services. The participating vendor will also be required to indemnify and hold harmless CARE for, among other things, any third-party claims arising from the selected vendor’s acts or omissions and will be liable for any damage caused by its employees, agents or subcontractors. 2.5. FORCE MAJEURE a. Neither Party shall be responsible for a performance that is delayed, hindered, or is rendered inadvisable, commercially impracticable, illegal, or impossible by a “Force Majeure Event.” A Force Majeure event includes, without limitation, an act of nature, a pandemic, emergency, civil unrest or disorder, actual or threatened terrorism, war, fire, governmental action or interference of any kind, power or utility failures, strikes or other labor disturbances, a health warning issued by the Center for Disease Control (or similar agency), any other civil or governmental emergency and/or any other similar event beyond a Party’s reasonable control. b. The Party that seeks to invoke this Force Majeure provision (the “Affected Party”) shall provide the other Party (the “Unaffected Party”) with a written notice within ten (10) days of the date the Affected Party determines a Force Majeure Event has occurred. 2.6. ERRORS AND OMISSIONS CARE expects the vendor will provide all labor, coordination, support, and resources required based on the vendor’s quotation and corresponding final SOW. No additional compensation will be available to the vendor for any error or omission from the quotation made to CARE. The only exclusions are add -ons, deletions, and/or optional services for which the vendor has received written authorization from CARE. 2.7. OWNERSHIP OF WORK All work created during this evaluation must be original work, and no third party should hold any rights in or to the work. All rights, title and interest in the work shall be vested in CARE. 2.8. CONFLICT OF INTEREST CARE encourages every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to CARE if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. 3. COMPANY PROFILE & BIDDER’S DECLARATION Bidders are requested to complete this form, including the Company Profile and Bidder’s Declaration, sign it and return it as part of your quotation. No alterations to its format shall be permitted and no substitutions shall be accepted. 3.1. COMPANY PROFILE Table 4.1.A Previous Work with CARE Have you already had previous transactions with CARE? Yes No If marked “Yes”, please provide the year of the latest transaction with CARE and the requirement that was delivered. (This is to inform everyone that this information is for system checking only. This will not be part of any evaluation process.) If you marked, “No” on the table above, please answer the Table 4.1.A. below: CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 5 of 6 Revised 02/2021 PROPERTY OF CARE ® REQUEST FOR PROPOSAL CONFIDENTIAL Table 4.1.B Other Information Item Description Detail(s) Legal name of bidder Legal Address, City, Country Website Year of Registration Company Expertise Bank Information (Please answer below) Bank Name: Bank Address: IBAN: SWIFT/BIC: Account Currency: Bank Account Number: Previous relevant experience: 3 contracts Name of previous contracts Client & Reference Contact Details Contract Value Period of activity Types of activities undertaken 3.2. BIDDER’S DECLARATION Yes No Ethics: By submitting this Quote, I/we guarantee that the bidder has not engaged in any improper, illegal, collusive, or anti -competitive arrangements with any competitors; has not directly or indirectly contacted any buyer representative (aside from the point of contact) or gather information regarding the RFQ; and has not attempted to influence or offer any type of personal inducement, reward, or benefit to any buyer representative. I/We affirm that we will not engage in prohibited behavior or any other unethical behavior with CARE or any other party. We also affirm that we have read the general clause and conditions included in this RFQ and that we will conduct business in a way that avoids any financial, operational, reputational, or other undue risk to CARE. Conflict of interest: I/We warrant that the bidder has no actual, potential or perceived Conflict of Interest in submitting this Quote, or entering into a Contract to deliver the Requirements. CARE Procurement's Point of Contact will be notified right away by the bidder if a conflict of interest occurs during the RFQ process. Bankruptcy: l/We have not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal issues that could hinder the ability to conduct business. Offer Validity Period: I/We confirm that this Quote, including the price, remains open for acceptance for the Offer Validity. I/We understand and recognize that you are not bound to accept any quotation you receive, and we certify that the goods offered in our Quotation are new and unused. By signing this declaration, the signatory below represents, warrants and agrees that he/she has been authorized by the Organization/s to make this declaration on its/their behalf CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 6 of 6 Revised 02/2021 PROPERTY OF CARE ® REQUEST FOR PROPOSAL CONFIDENTIAL Name: Title/Designation: Company Name: Date: Signature 4. CONDITIONS AND GUIDELINES FOR SUBMISSION OF QUOTATION This Request for Quotation (RFQ) outlines the requirements for an open and competitive procurement process aimed at establishing Framework Agreements. The objective is to pre-position qualified suppliers to enable faster and more efficient contracting when needs arise. CARE receives funding from multiple donors including but not limited to ECHO, EC, NORAD, GIZ, BMZ, UN, OCHA, SDC, MFO and others. These may require the provision of goods and services, and quicker implementation will be necessary during emergency. Upon identification of a need, a call -off request will be issued only to the selected Framework Agreement holders. The successful supplier will then be requested to provide s specific quotation for the requied goods and/or services, and a Purchase Order (PO) will be issued under the terms of the Framework Agreement and PO terms for the specific procurement requirement. Quotations will be accepted until 04:00 PM, CAT [WEDNESDAY, NOVEMBER 25, 2026], delivered via email solely to [SSD.Tender@care.org] no later than the above specified date. Additionally, all costs included in quotations must be all-inclusive to include any outsourced or contracted work. Any quotations which call for outsourcing or contracting work must include a name and description of the organizations being contracted. All costs must be itemized to include an explanation of all fees and costs. Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFQ. All contractual terms and conditions will be subject to review by the CARE legal department, and will include scope, budget, schedule, and other necessary items pertaining to the project. You must respond to every subsection including statement, question, and/or instruction without exception. Any verbal information obtained from, or statements made by representatives of CARE shall not be construed as in any way amending this RFQ. Only such corrections or addenda as are issued in writing by CARE to all RFQ participants shall be official. CARE will not be responsible for verbal instructions. 5. SCHEDULE OF REQUIREMENTS 5.1. CARE TECHNICAL SPECIFICATIONS Item # Description Bidder’s Specification 1 Refer to Table 5.1.B As per the description of service in Table 5.1. 5.2. CARE DELIVERY REQUIREMENTS Item # Other Requirements 1 Delivery Date & Time Bidder shall deliver the services 7 days after signing the PO 2 Delivery Terms (incoterms) EXW [Ex-works (Place)] FCA [Free Carrier (Port)] CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 7 of 6 Revised 02/2021 PROPERTY OF CARE ® REQUEST FOR PROPOSAL CONFIDENTIAL FAS [Free Along-Side Ship (Port)] FOB [Free On-Board (Port)] CFR [Cost, & Freight (Port)] CIF [Cost, Insurance & Freight (Port)] CPT [Carriage Paid-To (Place)] CIP [Carriage & Insurance Paid-To (Place)] DAP [Delivered at Place (Place)] DPU [Delivered at Place Unloaded (Place)] DDP [Delivered Duty Paid (Place)] Juba City 3 Custom Clearance (Must be linked to Incoterms at origin) Not Applicable. Shall be done by _______________ Shouldered by CARE Supplier/ Bidder Freight Forwarder 4 Exact Address(es) of Delivery Location Juba City, Lologo 2 Warehouse and/or CARE office. 5 Warranty Period Standard Manufacturer’s Warranty (if applicable) 6 Payment Terms 30 Days upon Receipt of items 7 Quotation Validity The quote needs to be valid for 90 days to cover all the days from bidding up to the award process. 6. TECHNICAL & FINANCIAL OFFERS 6.1. SUPPLIER’S OFFER Table 5.1.A Bidder’s Offer Item # Description Specification Quantity Unit of Measurement 1 Refer to Table 5.1.B As per the description of service in Table 5.1. Table 5.1.B Cost Proposal Item # Description Quantity Requested Unit of Measurement (UAM) Unit Price (in USD) Total Price (in USD 1 Dignity Kit bag branded with CARE and donor logos. 1 Piece 2 Laundry bar soap (washing soap) 600 grams 1 Piece 3 Laundry bar soap (washing soap) 800 grams 1 Piece 4 Bathing soap 1 Piece 5 Ladies’ underwear - cotton 1 Piece 6 Multipurpose Garment (wrapper/kanga/kitenge) 1 Piece 7 Hand /face towel (dark-coloured) roughly 16-inch x 26 inch 1 Piece 8 Pocket size Comb, approx. 12.8 cm x 2.5 cm) 1 Piece CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 8 of 6 Revised 02/2021 PROPERTY OF CARE ® REQUEST FOR PROPOSAL CONFIDENTIAL Item # Description Quantity Requested Unit of Measurement (UAM) Unit Price (in USD) Total Price (in USD 9 Set of adult toothbrush and toothpaste – medium size 1 Set 10 Compact Hand Mirror, 11.5 x 21 cm (approx. 4.5 x 8.3 inches) 1 Piece 11 Round neck T-shirt 1 Piece 12 Polo T-shirt 1 Piece 13 Pair of slippers, ladies wear 1 Pair 14 Packets of reusable sanitary pads (a packet of 2 pads). 1 Packet 15 Packets of reusable sanitary pads (a packet of 3 pads). 1 Packet 16 Packets of reusable sanitary pads (a packet of 4 pads). 1 Packet 17 Torch – Rechargeable by both solar and AC electricity 1 Piece 18 Vaseline Jelly of 5.5-gram (0.25 oz) 1 Piece 19 Nail cutter – adult size and good quality 1 Piece 20 Roll of toilet paper 1 Piece 21 Bath towel – adult size and good quality 1 Piece 22 Diaper – adult size 1 Piece 23 Alcohol Isopropyl – 500 ml 1 Piece 24 Hand sanitizer – 500 ml 1 Piece 25 Bucket with lid – 20-li