REQUEST FOR QUOTATION 2-YEAR FRAMEWORK AGREEMENT FOR THE SUPPLY OF OFFICE SUPPLIES AND CONSUMABLES
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CARE-International
(John Lasu)
November 12, 2026, 2:57pm
1
Request for Quotation Two (2) Years FRAMEWORK AGREEMENT FOR THE SUPPLY OF OFFICE SUPPLIES AND CONSUMABLES-Juba
FWA RFQ-Office Supplies and Consumables Revised.pdf (1.0 MB)
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Attached advert:
REQUEST FOR QUOTATION
2-YEAR FRAMEWORK AGREEMENT FOR
THE SUPPLY OF OFFICE SUPPLIES AND
CONSUMABLES
RFQ DOCUMENT# [003.11.2026_JUBA]
RFQ ISSUE DATE: [WEDNESDAY, NOVEMBER 2026]
QUOTATION SUBMISSION DEADLINE: [WEDNESDAY, NOVEMBER 25,
2026, 04:00 PM, CAT]
CARE SOUTH SUDAN
151 ELLIS STREET NE
ATLANTA, GA 30303-2440
CONFIDENTIAL DOCUMENT
PREPARED BY
CARE ®
CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 2 of 6 Revised 02/2021
PROPERTY OF CARE ®
REQUEST FOR PROPOSAL
CONFIDENTIAL
Table of Contents
1. ABOUT CARE ....................................................................................................................................................... 2
2. GENERAL CONDITIONS AND CLAUSES ...................................................................................................... 3
2.1. CARE’S GENERAL CONDITIONS ................................................................................................................... 3
2.2. CONFIDENTIALITY/ NON-DISCLOSURE ..................................................................................................... 3
2.3. PUBLICITY ............................................................................................................................................................ 3
2.4. LIABILITY ............................................................................................................................................................... 4
2.5. FORCE MAJEURE .............................................................................................................................................. 4
2.6. ERRORS AND OMISSIONS .............................................................................................................................. 4
2.7. OWNERSHIP OF WORK ................................................................................................................................... 4
2.8. CONFLICT OF INTEREST ................................................................................................................................. 4
3. COMPANY PROFILE & BIDDER’S DECLARATION ................................................................................... 4
3.1. COMPANY PROFILE .......................................................................................................................................... 4
3.2. BIDDER’S DECLARATION ................................................................................................................................ 5
4. CONDITIONS AND GUIDELINES FOR SUBMISSION OF QUOTATION .............................................. 6
5. SCHEDULE OF REQUIREMENTS .................................................................................................................. 6
5.1. CARE TECHNICAL SPECIFICATIONS .......................................................................................................... 6
5.2. CARE DELIVERY REQUIREMENTS ............................................................................................................ 10
6. TECHNICAL & FINANCIAL OFFERS ............................................................................................................. 11
6.1. SUPPLIER’S OFFER ......................................................................................................................................... 11
Guidelines for Establishment of a Two-Year Framework Agreement ............................................................................. 17
1. ABOUT CARE
At CARE, we seek a world of hope, inclusion, and social justice, where poverty has been overcome and people live with dignity and security.
CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 3 of 6 Revised 02/2021
PROPERTY OF CARE ®
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This has been our vision since 1945, when we were founded to send lifesaving CARE Packages® to survivors of World War II. Today, CARE is a leader in the global movement to end poverty. We put women and girls in the center because we know we cannot overcome poverty until all people have equal rights and opportunities.
In 2019, CARE worked in 100 countries and reached 70 million people with an incredible range of life -saving programs.
To know more about CARE, https://www.care.org/our-work/
2. GENERAL CONDITIONS AND CLAUSES
2.1. CARE’S GENERAL CONDITIONS
The enclosed document is not an offer to contract, but a solicitation of a vendor’s proposed intent. Acceptance of a quotation in no way commits CARE to award a contract for any or all products and services to any vendor.
CARE reserves the right to make the following decisions and actions based on its business interests and for reasons known only to CARE:
• To determine whether the information provided does or does not substantially comply with the requirements of the RFQ
• To contact any bidder after quotation submittal for clarification of any information provided.
• To waive any or all formalities of bidding
• To accept or reject a quotation in whole or part without justification to the bidder
• To not accept the lowest bid
• To negotiate with one or more bidders in respect to any aspect of submitted quotation.
• To award another type of contract other than that described herein, or to award no contract.
• To enter into a contract or agreement for purchase with parties not responding to this RFQ
• To request, at its sole discretion, selected Vendors to provide a more detailed presentation of the quotation.
• To not share the results of the bids with other bidders and to award contracts based on whatever is in the best interest of CARE.
Any material statements made orally or in writing in response to this RFQ or in response to requests for additional information will be considered offers to contract and should be included by vendor in any final contract.
2.2. CONFIDENTIALITY/ NON-DISCLOSURE
All information gained by any vendor concerning CARE work practices is not to be disclosed to anyone outside those responsible for the preparation of this quotation. Any discussion by the vendor of CARE’s business practices could be reason for disqualification. CARE, at their discretion, reserves the right to require a non - disclosure agreement.
Reciprocally, CARE commits that information received in response to this RFQ will be held in strict confidence and not disclosed to any party, other than those persons directly responsible for the evaluation of the responses, without the express consent of the responding vendor.
Finally, the information contained within this RFQ is confidential and is not to be disclosed or used for any other purpose by the vendor.
2.3. PUBLICITY
Any publicity referring to this project, whether in the form of press releases, brochures, or photographic coverage will not be permitted without prior written approval from CARE.
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PROPERTY OF CARE ®
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2.4. LIABILITY
The selected vendor(s) will be required to show proof of adequate insurance at such time as CARE is prepared to procure the services. The participating vendor will also be required to indemnify and hold harmless CARE for, among other things, any third-party claims arising from the selected vendor’s acts or omissions and will be liable for any damage caused by its employees, agents or subcontractors.
2.5. FORCE MAJEURE
a. Neither Party shall be responsible for a performance that is delayed, hindered, or is rendered inadvisable, commercially impracticable, illegal, or impossible by a “Force Majeure Event.” A Force Majeure event includes, without limitation, an act of nature, a pandemic, emergency, civil unrest or disorder, actual or threatened terrorism, war, fire, governmental action or interference of any kind, power or utility failures, strikes or other labor disturbances, a health warning issued by the Center for Disease Control (or similar agency), any other civil or governmental emergency and/or any other similar event beyond a Party’s reasonable control.
b. The Party that seeks to invoke this Force Majeure provision (the “Affected Party”) shall provide the other
Party (the “Unaffected Party”) with a written notice within ten (10) days of the date the Affected Party determines a Force Majeure Event has occurred.
2.6. ERRORS AND OMISSIONS
CARE expects the vendor will provide all labor, coordination, support, and resources required based on the vendor’s quotation and corresponding final SOW. No additional compensation will be available to the vendor for any error or omission from the quotation made to CARE. The only exclusions are add-ons, deletions, and/or optional services for which the vendor has received written authorization from CARE.
2.7. OWNERSHIP OF WORK
All work created during this evaluation must be original work, and no third party should hold any rights in or to the work. All rights, title and interest in the work shall be vested in CARE.
2.8. CONFLICT OF INTEREST
CARE encourages every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to CARE if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.
3. COMPANY PROFILE & BIDDER’S DECLARATION
Bidders are requested to complete this form, including the Company Profile and Bidder’s Declaration, sign it and return it as part of your quotation. No alterations to its format shall be permitted and no substitutions shall be accepted.
3.1. COMPANY PROFILE
Table 4.1.A Previous Work with CARE
Have you already had previous transactions with CARE? Yes No
If marked “Yes”, please provide the year of the latest transaction with CARE and the requirement that was delivered. (This is to inform everyone that this information is for system checking only. This will not be part of any evaluation process.)
If you marked, “No” on the table above, please answer the Table 4.1.A. below:
Table 4.1.B Other Information
Item Description Detail(s)
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PROPERTY OF CARE ®
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Legal name of bidder
Legal Address, City, Country
Website
Year of Registration
Company Expertise
Bank Information (Please answer below)
Bank Name:
Bank Address:
IBAN:
SWIFT/BIC:
Account Currency:
Bank Account Number:
Previous relevant experience: 3 contracts
Name of previous contracts
Client & Reference Contact
Details
Contract
Value
Period of activity
Types of activities undertaken
3.2. BIDDER’S DECLARATION
Yes No
Ethics: By submitting this Quote, I/we guarantee that the bidder has not engaged in any improper, illegal, collusive, or anti-competitive arrangements with any competitors; has not directly or indirectly contacted any buyer representative (aside from the point of contact) or gather information regarding the RFQ; and has not attempted to influence or offer any type of personal inducement, reward, or benefit to any buyer representative.
I/We affirm that we will not engage in prohibited behavior or any other unethical behavior with CARE or any other party. We also affirm that we have read the general clause and conditions included in this RFQ and that we will conduct business in a way that avoids any financial, operational, reputational, or other undue risk to CARE.
Conflict of interest: I/We warrant that the bidder has no actual, potential or perceived Conflict of
Interest in submitting this Quote, or entering into a Contract to deliver the Requirements. CARE
Procurement's Point of Contact will be notified right away by the bidder if a conflict of interest occurs during the RFQ process.
Bankruptcy: l/We have not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal issues that could hinder the ability to conduct business.
Offer Validity Period: I/We confirm that this Quote, including the price, remains open for acceptance for the Offer Validity.
I/We understand and recognize that you are not bound to accept any quotation you receive, and we certify that the goods offered in our Quotation are new and unused.
By signing this declaration, the signatory below represents, warrants and agrees that he/she has been authorized by the Organization/s to make this declaration on its/their behalf
Name:
Title/Designation:
Company Name:
Date:
CARE is an Equal Opportunity/Affirmative Action Employer AA/M/F/D/V Page 6 of 6 Revised 02/2021
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Signature
4. CONDITIONS AND GUIDELINES FOR SUBMISSION OF QUOTATION
This Request for Quotation (RFQ) outlines the requirements for an open and competitive procurement process aimed at establishing Framework Agreements. The objective is to pre -position qualified suppliers to enable faster and more efficient contracting when needs arise.
CARE receives funding from multiple donors including but not limited to ECHO, EC, NORAD, GIZ, BMZ, UN,
OCHA, SDC, MFO and others. These may require the provision of goods and services, and quicker implementation will be necessary during emergency. Upon identification of a need, a call -off request will be issued only to the selected Framework Agreement holders. The successful supplier will then be requested to provide s specific quotation for the requied goods and/or services, and a Purchase Order (PO) will be issued under the terms of the Framework Agreement and PO terms for the specific procurement requirement.
Quotations will be accepted until 04:00 PM, CAT [WEDNESDAY, NOVEMBER 25, 2026], delivered via email solely to [SSD.Tender@care.org] no later than the above specified date.
Additionally, all costs included in quotations must be all-inclusive to include any outsourced or contracted work.
Any quotations which call for outsourcing or contracting work must include a name and description of the organizations being contracted.
All costs must be itemized to include an explanation of all fees and costs.
Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFQ. All contractual terms and conditions will be subject to review by the CARE legal department, and will include scope, budget, schedule, and other necessary items pertaining to the project.
You must respond to every subsection including statement, question, and/or instruction without exception.
Any verbal information obtained from, or statements made by representatives of CARE shall not be construed as in any way amending this RFQ. Only such corrections or addenda as are issued in writing by CARE to all
RFQ participants shall be official. CARE will not be responsible for verbal instructions.
5. SCHEDULE OF REQUIREMENTS
5.1. CARE TECHNICAL SPECIFICATIONS
Item # Description Bidder’s Specification
1
Air Freshener - Set of 6 Pieces - 300mls
Bottle
2 Air inflated sleeping mattress - single person
3 Air freshener 300 ml
4 Air freshner- CTN contains 24 pce
5
Antibacterial and anti-viral hand disinfectant
_Saraya pack in 20 liters jerrican.
6
Antibacterial liquid soap - Hand Washing
Liquid Soap - Box of 24 by 500ml
7 Anty Nyamuk Lalat/Kecoa spray 600 ml
8 Assorted Soda 600ml (crate of 24)
9 Auto glass cleaner
10 Axion 200gm
11 Axion Soap dish wash
12 Baking Flour - 25 Kg Bag
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PROPERTY OF CARE ®
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Item # Description Bidder’s Specification
13
Bar Soaps (600 grams) cartons-star type (white colour)-24pieces/carton
14 Basin for washing - 20L plastic
15 Bathing Soap - 24pc x 200gm
16
Battery-operated FM radio - 2 pieces of 1.5V,
AAA battery powered
17 Beans green type
18 Benny Mchuzi Mix - Pack of 42 Sachets
19 Biscuits
20 Biscuits Glucose
21
Blue Band - Original Medium Fat -Box of 12 by 1kg Tub
22 Brown Sugar bag of 50 Kgs
23
Brush - Brush for scrubbing toilet with a short handle
24 Brush - Brush, hard with a long handle
25 Brush for sweeping
26 Canned Tuna and Sardines – Tin – 12g/6g
27 Ceramic glass plates
28 Chicken Noodles
29 Chocolate powder (ctn contain 24 pce)
30 Cleaning Broom - Hard broom with handle
31 Cleaning Broom - Soft broom with handle
32 Cleaning gloves (plastic type)-large sizes
33 Cleaning gloves (plastic type)-medium sizes
34 Cleaning MOP - Woolen with Wooden handle
35 Cleaning Powder - 500g PRIDE or VIM
36
Clorox Automatic Toilet bowl cleaner- contains
24pkt
37 Coffee (Nescafe, 230g)
38 Coffee Beans, unprocessed - 50kg sack
39 Coffee Nescafe 200 grams tin
40 Cooking Oil - 1 liters
41 Cooking Oil - 20 liters
42 Cooking Oil - 5 liters
43 Cooking oil in plastic bottle
44 Cups for coffee 200 ml
45 Custard Powder - Box of 24 by 200g Packet
46 Detergent (Packed in1 Kg- Maggic)
47 Dettol liquid soap Ctn contains 24pcs 500mls.
48 Dettol Bathing soap big size
49 Dettol Liquid Soap - 1 Lt Bottle
50 Digestive Biscuit - 24 & 12 pkts
51 Dish washing liquid - 750ml Bottle
52 Dish washing sponge scrubber
53 Disinfectant Balls 200g
54 Disinfectant Dettol liquid soap
55
Disinfectant toilet cleaner - Kills 99.9%, -
500ml Bottle
56 Doom Pifpaf mosquito sprayer big size
57 Door marts - Fabric woven
58 Door marts - Plastic
59
Drinking Water - Drinking water, 20 liters jerry can
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Item # Description Bidder’s Specification
60
Drinking Water - Mineral water - Pack of 24 by
600mls Bottle
61 Drinking water Dispenser B