Finance Assistant

IRC - Finance Assistant - Malualkon Job Vacancies SSHR2020 (Recruitment at IRC South Sudan) November 12, 2026, 2:56pm 1 The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. IRC has operated in South Sudan for over 30 years now delivering humanitarian relief, post-conflict assistance, and development programs in both refugees, internally displaced and host community settings. IRC operates in 10 field offices including in Juba with program portfolio covering health, nutrition, Environmental Health (EH), child protection, economic recovery and development (ERD)/livelihoods, women’s protection, and empowerment, Education, and general protection. IRC continues to provide life-saving assistance and humanitarian aid to vulnerable South Sudanese, trying to rebuild their lives and restore peace. The IRC’s new strategy in South Sudan will prioritize improving health, safety, and economic well-being, targeting women, children, and other vulnerable. Adverts for Finance Assistant MK.pdf (3.1 MB) theirc.wd1.myworkdayjobs.com Finance Assistant The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of... Attached advert: Job Title: Finance Assistant-N onrelocatable , ~((.a8 Grade: mee oe Department: Finance e ao TEE Location: Malualkon-Aweil East Overtime Eligible: Exempt (per local law) The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. IRC has operated in South Sudan for over 30 years now delivering humanitarian relief, post-conflict assistance, and development programs in both refugees, internally displaced and host community settings. IRC operates in 11 field offices including in Juba with program portfolio covering health, nutrition, child protection, economic recovery and development (ERD)/livelihoods, EH, Education, women’s protection, and empowerment and general protection. IRC continues to provide life-saving assistance and humanitarian aid to vulnerable South Sudanese, trying to rebuild their lives and restore peace. The IRC’s new strategy in South Sudan will prioritize improving health, safety, and economic well-being, targeting women, children, and other vulnerable groups. The Malualkon field office This position is based in Malualkon, in Northern Bahr el Ghazal State. The field office delivers services close to the communities the IRC serves, including through nutrition centers that the Finance Assistant visits to pay staff. The office works in close coordination with the Juba country office, which receives its cash records, supporting documents and bank information and which provides oversight of field finance. Why field finance matters Every service the IRC delivers depends on funds being handled responsibly. Donors, government authorities and the people we serve trust the IRC to account for every payment and receipt. In a field setting, where cash is used for many transactions, accurate records, clear authorization and complete documentation protect that trust. They also support the IRC’s commitment to fiscal integrity, which is one of the policies every IRC worker Main purpose of this job Under the supervision of the Finance Officer (FO), the Finance Assistant handles all cash payments and records transactions in the cash book daily. In practice, the Finance Assistant is the first line of control over cash in the Malualkon field office. The role ensures that every payment and receipt is authorized at the right level, supported by complete documents, recorded promptly in the correct currency, and traceable from the cash book to its supporting document and on to the Juba office. The Finance Assistant also keeps the field office’s banking, filing and statutory payment How this role contributes * Safeguards funds: strong cash controls reduce the risk of loss, error and misuse of IRC and donor resources. * Enables program delivery: staff and field activities, including those at nutrition centers, are paid accurately and on time. * Supports compliance: payments follow the IRC delineation of authority, and documents are stamped, filed and archived in line with IRC and donor requirements, * Keeps records audit-ready: well-organized, sequential and scanned records allow the FO, the Juba finance team, donors and auditors to verify transactions quickly. * Supports the Juba office: timely, complete cash records and supporting documents allow the country office to close its books and report to donors on schedule. Scope of the role The Finance Assistant works under the direct supervision of the FO and works closely with the Field Coordinator (FC). The role has no decision-making authority. Any exception, such as a missing approval, a cash difference or a request outside approved limits, is referred to the FO. Each responsibility below is followed by a short explanation of what it involves in day-to-day work. Cash and bank payment processing 1. Maintain both the SSP and USD cash books within the set limits and take responsibility for any cash differences that arise. Keep a separate cash book for each currency and record every receipt and payment daily. Keep the cash balance within the limit set for the office. Because the Finance Assistant is accountable for any difference between the cash book and the cash on hand, compare the two regularly and raise any difference with 2. Ensure that all cash Payments are properly supported and duly authorized, in line with the IRC delineation schedule, before disbursement. Before releasing any cash, check that the payment has the required supporting documents and the required approvals. The delineation schedule sets out who may approve which type and amount of expenditure. Do not release payment if documents or approvals are incomplete. 3. Ensure that authorizations on payment requests are within the approved limits in the delineation chart. Check the approver’s name and signature against the delineation chart for the amount requested. Return any request that has been approved by someone who does not hold the authority for that amount and 4. Prepare the cash spreadsheets for uploading, ready for review by the FO before they are uploaded to the SUN system. Compile the cash book entries into the cash spreadsheets used for uploading to SUN, the IRC accounting system. Check amounts, currency and coding so the FO can review the spreadsheets without having to correct basic errors. Nothing is uploaded until the FO reviews it. 5. Perform cash counts every Friday with the FO and the Field Coordinator (FC), and ensure that all cash count sheets are signed, filed and shared with the Juba main office. Count the physical cash every week with the FO and the FC and compare the result with the cash book balance. All three parties sign the count sheet. File the signed original and send a copy to the Juba main office so the count is independently verified. 6. Maintain the receipt book and ensure that authorized receipts are issued when money is received. Keep the receipt book secure and use it in sequence. Issue an official receipt whenever money is received, so there is proof of every receipt, and no money is received without being recorded. 7. Ensure that all cash received is duly receipted and coded and promptly banked or recorded in the cash book. Give a receipt for all cash received, assign the correct accounting code, and either bank the money or record it in the cash book without delay. Prompt banking limits the amount of cash held in the office and reduces risk. 8. Each month, stamp original documents “PAID” or “RECEIVED BY IRC” (or with the relevant donor stamp) before sending them to Juba. Before the monthly document package goes to Juba, stamp the original documents so they cannot be used to support a second payment. Use the donor-specific stamp where the donor requires it. 9. Maintain the bank information file for both SSP and USD accounts. Keep one organized, up-to-date file for each account, including, for example, account details and correspondence with the bank, so that information is easy to find for reviews and audits. 10. Act as the bank agent for the field office. Carry out the field office’s banking transactions, such as deposits and withdrawals, and follow IRC security procedures when carrying out cash. Hand over bank documents to the FO promptly. 11. Collect bank statements from the bank each month. Collect the statement for each account every month and give it to the FO, so that bank balances can be reconciled to the cash records. Payment release 1. Record payments sequentially, keeping SSP and USD payments separate to maintain each sequence. Record payments in the order they are made, using a separate sequence for each currency. An unbroken sequence makes a missing or duplicated payment easy to spot. 2. Follow up diligently to ensure that payments are made against fully signed and approved vouchers. Chase missing signatures and approvals before payment, not after it. Only release payment once the voucher is complete. 3. Update the supervisor promptly on the reasons for any delayed payments. If a payment is delayed, for example because an approval is outstanding or a document is incomplete, tell the FO early and explain why, so that staff, vendors and the FO can plan accordingly. Filing 1. Before filing, ensure that all documents are stamped “PAID”, including the check number details. Stamp every paid document and write the check number on it. This links each payment to its supporting documents and prevents the documents from being reused. 2. Maintain an organized, well-documented and sequential filing system for all cash disbursement vouchers, with every file clearly and visibly labeled. Label every file so that any voucher can be found quickly by someone who did not file it. Keep vouchers in sequence so reviewers can trace each payment without assistance. 3. Arrange all files sequentially, in separately designated filing locations for SSP and USD checks. Keep SSP and USD check files in separate, clearly marked locations, each in sequence, to match the separate payment sequences. TR abour 5 , EAS ReSourCe Yh